The ColSpace Solution

ColSpace’s Digital Office™ tools provide users with an innovative and secure online work area that can be accessed via the Internet from just about any location with web access. Users from various sites can collaborate by posting and sharing documents, as well as by exchanging feedback and other insights via message boards and a built-in e-mail function. The site acts as a central repository for documents and communication, eliminating the need for the transfer, retransfer, and endless duplication of large files via e-mail.

As always, ColSpace began the development process by providing the OMD and Sony team leads with a detailed customization questionnaire, which is designed to help ColSpace and its clients establish and clarify the goals in implementing the system.

Using functionality goals and user needs outlined in the questionnaire, the ColSpace team developed a set of recommendations regarding site structure and tools for OMD and Sony approval. ColSpace also developed a branded graphical approach based on Sony’s current advertising campaigns. As always, the wide variety of contributors necessitated a careful approach to site security and access hierarchies.

Security Access Management Tool

“The layers of security access that Matthew and his team were able to provide through the system were really important,” says Oliver. “When you have campaigns that have so many different components, involving different departments both here and at the client, you don’t need people from one part of the process intruding on other parts that do not pertain to them. The Digital Office keeps everybody focused on their responsibilities.”

SONY's Results...