The ColSpace Solution

ColSpace began the design process by providing the West Coast client with a detailed customization questionnaire, which is designed to help ColSpace and its clients establish and clarify the goals in implementing the system. Questions range from how many different users or offices need access to the site, to what features are most important to achieving the site’s functionality goals, to what branding elements should be present in the graphic design.

“After analyzing the input from OMD and their client, we knew that Digital Office would immediately reduce their shipping costs and cut down on paper usage,” says ColSpace President Matthew Greenhouse. “We also were able to make some custom modifications to specifically address some of the needs unique to the broadcast manager’s department.”

One such customization was an enhanced security feature requiring pre-approved registration for users. Working with multiple agencies on a wide array of campaigns, the client’s broadcast manager needed a layered organizational system that allows her to limit access to different folders and documents.

For this reason, ColSpace designed the system with the broadcast manager as the lead administrator (instead of the agency lead) so that she could determine which team members from which agencies had access to each document folder. Anyone wishing to access the site had to register through her, giving her the opportunity to establish the user’s appropriate access level prior to the user’s activation.

After developing these and other recommendations about the site’s organization and functionality, ColSpace presented them to OMD and the client for approval and feedback. Shortly after a consensus was reached on site features, the ColSpace design team provided OMD and the client with graphic design options for the site branding.

OMD's Results...